Restore deleted work from the Recycle Bin

Deleting in Onplana is a soft delete. Projects, tasks, and most other content move to the Recycle Bin first, where they can be brought back intact, so a mis-click or an overzealous cleanup is recoverable rather than fatal.

What lands in the Recycle Bin

Deleted projects, tasks, governance proposals, workspace documents and document libraries, task attachments, wiki pages, whiteboards, and workspace table rows and tables all pass through the Recycle Bin before anything is permanently removed.

Restore an item

1. Open Recycle Bin from the sidebar.

2. Find the item. You can search, filter by entity type or who deleted it, and sort by deletion date.

3. Select restore on the item. It returns to where it lived, with its contents intact; restoring a project brings back its tasks and structure together.

Who sees what

You always see and can restore the items you deleted yourself. People with organization-wide project visibility (Portfolio Managers and above by default) see every deleted item in the organization and can restore any of them.

The retention window

Items do not sit in the Recycle Bin forever. By default, each item is kept for 30 days after deletion and then purged automatically; the bin shows a countdown on every item so you can see exactly how long is left, with the timer turning amber and then red as expiry approaches.

Organizations with a stricter data retention policy are different: the Recycle Bin follows your organization’s configured retention period, so compliance-driven setups (for example HIPAA or FINRA presets) keep deleted items for much longer.

Caution

Permanent deletion is final. Emptying the Recycle Bin, deleting a single item permanently, or letting the retention window lapse all remove the data and any underlying files for good. There is no restore after that point.

Empty the bin

Items can also be removed ahead of the deadline: delete a single item permanently from its row, or empty the entire bin in one action. Both are confirmed before anything happens, and both are recorded in the audit trail.

FAQs

I deleted a task inside a project. Where do I look? The Recycle Bin is one organization-wide list covering every project. Filter by entity type or search the task’s title; you do not need to remember which project it came from.

Does restoring a project restore its files too? Restored documents and attachments come back along with their files, as long as the item is still within the retention window. After a file has been purged, only the item’s metadata could remain, which is why restoring early beats restoring on day 29.

Can I recover something after the Recycle Bin purged it? No. Purge is permanent by design, and the retention countdown shown on each item is the real deadline. If your organization needs a longer window, an admin can adjust the data retention policy.