Install Onplana Tasks for Mac

Onplana Tasks for Mac keeps your work one keystroke away all day. It lives in the menu bar with your open-task count beside it, shows everything assigned to you across every project, lets you add a task from any app with a global shortcut, and tells you the moment an AI agent needs your input.

It’s a companion, not a replacement: the heavy planning (Gantt, dependencies, governance) stays in the web app, one click away.

Install

1. Download the app from onplana.com/download.

2. Open the DMG and drag Onplana Tasks into Applications.

3. Launch it from Applications and sign in.

The app is signed and notarized, so macOS opens it with no security warning. It runs natively on Apple silicon and Intel Macs, and needs macOS 13 Ventura or later.

Rolling out now

The Mac app is arriving alongside its siblings. If the download link isn’t live on onplana.com/download yet, check back shortly; that page always carries the current install path.

Sign in

Click Sign in with Onplana. Your default browser opens on onplana.com for you to approve access, so your password is only ever typed on onplana.com, never into the app. The app receives a scoped access token that can read and update your tasks and projects, nothing else, and stores it in the macOS Keychain.

Note

macOS may ask to allow incoming connections the first time you sign in. That’s the app listening for the sign-in hand-back on your own machine only; it’s safe to allow.

The connection appears as Onplana Tasks (macOS) under Settings → Integrations → Connected apps in the web app, separate from any Windows or browser-extension connection, so you can revoke each device on its own.

The menu bar

The menu-bar icon shows your open-task count at a glance. When something is overdue, the number switches to the overdue count; when an AI agent is blocked waiting on you, it shows ! instead, because an idle agent beats a late task for urgency. Click the icon for the menu: Open Onplana Tasks, Quick add task, and Quit.

Closing the window with the red button hides it; the app keeps running in the menu bar, and clicking the Dock icon brings the window back. To exit fully, use Quit in the menu-bar menu.

See and complete your work

The task list groups everything assigned to you into Overdue, Today, This week, Later, and No date, with completed work from the last two weeks in a collapsible section at the bottom. The sidebar adds My Day (overdue, due today, plus anything you pin for the day), your Projects with open counts, and the Agents, Issues, Ideas, and Inbox views.

The list is keyboard-first: press / to jump to the add bar, J / K to move, X to complete or reopen, S to snooze to tomorrow, Cmd+K for the command palette, and ? to see every shortcut.

Click a task to open its detail panel: edit the title, due date, and description, tick off subtasks, reassign it to a teammate or an agent, add attachments (pasted screenshots work), and read or write comments with @mentions. Open in Onplana takes you to the full web app for anything deeper.

Quick-add from anywhere

Press Cmd+Shift+Space in any app to pop up a small quick-add window, type the task, press Enter, and get back to what you were doing. Inside the app, the add bar understands plain language: press Tab to preview the due date, priority, and project it read from your wording (parsed on your Mac, no AI call), or press the ✨ button to have AI do a smarter parse. Paste a multi-line list and the app offers to add them all as separate tasks, and the 💡 button saves the text as a private idea instead, no project needed.

If another app (a launcher like Raycast or Alfred, say) already owns the shortcut, Settings says so plainly and the menu bar’s Quick add task works instead.

Works offline

Completing, reopening, snoozing, and reprioritising keep working with no connection. Changes queue on your Mac, survive a restart, and replay automatically when the app can reach Onplana again; anything that can’t be applied is surfaced rather than silently dropped. Creating and deleting tasks, and editing titles or descriptions, need a connection.

Hear about what matters

• An agent needs you: when a task you delegated to an AI agent becomes blocked, the app raises a native notification, once, not repeatedly. A While you were away brief on the Agents view sums up what finished and what’s waiting on you since you last looked.
• Teammate activity: mentions, comments, and assignments land in the Inbox and can notify natively.
• Daily reminder: one nudge at the hour you choose on days something is due. Reminders are best-effort while the app is running.

Quiet hours in Settings silence agent and activity notifications on a schedule you set.

Launch at login

Turn on Launch at startup in Settings and the app starts quietly in the menu bar when you log in. macOS has the final say: if you turn it off under System Settings → General → Login Items, the app respects that, tells you where to turn it back on, and never re-enables itself behind your back.

How it connects

The app talks to Onplana over the same secure surface as the browser extension and the mobile app, with a token scoped to your tasks and projects. Sign out from the sidebar to disconnect this device, or revoke the connection from Settings → Integrations → Connected apps in the web app.