Log and submit timesheets

Every hour you log in Onplana is attached to a real task in a real project, which is what makes timesheets useful downstream: project costs, capacity planning, and compliance reporting all read from the same entries.

Log your hours

1. Select Timesheet in the sidebar. The Timesheet tab opens on the current week; use the Weekly / Monthly toggle to switch views.

2. Click the day you worked. The Log Hours dialog opens for that date.

3. Pick the Project, then the Task within it. You can only log time against projects you belong to.

4. Enter the Hours (minimum 0.25, maximum 24 per entry, in steps of 15 minutes) and optionally a note describing what you did.

5. Select Log Hours to save. The entry appears on the day with a Draft badge.

The summary chips above the grid keep a running total for the period: total hours, active days, and entry count.

Submit the week for approval

When approval is enabled for your organization (it is on by default), an amber bar appears above the week whenever you have draft entries:

1. Review the week. Draft entries can still be edited or deleted.

2. Select Submit for approval. Every draft entry in the visible week moves to Pending in one step, and your approvers are notified.

Note

Submitted and approved entries are locked. If you need to fix one, ask an approver to return it; editing a returned entry puts it back in Draft so you can correct it and resubmit the week.

Entry statuses

Badge	Meaning
Draft	Saved but not yet submitted. Editable.
Pending	Submitted, waiting for an approver. Locked.
Approved	Accepted by an approver. Locked.
Rejected	Returned by an approver, usually with a reason. Edit it to fix and resubmit.

What happens on the approver’s side is covered in Approve timesheets.

FAQs

Do I have to submit, or can I just log hours? That depends on your organization. Admins can turn the approval workflow off in Organization Settings, in which case there is no submit step and entries simply accumulate.

Can I log time for someone else? No. Timesheet entries belong to the person who logs them. Approvers review entries; they do not create them on others’ behalf.

Why can’t I see the Timesheet page at all? Time tracking is a Pro-plan feature, and the page is hidden for the Guest role. If your organization is on Pro or above and you still cannot see it, ask an admin to check your role.

Can I log time on a subtask? The task picker lists a project’s top-level tasks. Log against the parent task and use the note field for detail.