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Optimize a schedule with AI

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The AI Gantt Optimizer takes a schedule you already have and rewrites the sequence. It reads the real structure of the file, its tasks, durations, dependencies and resource assignments, and restructures phases, adjusts what runs in parallel, inserts buffers and surfaces dependency gaps. It is not a generate-from-a-sentence toy; without an existing plan there is nothing for it to work from.

Run an optimization

Section titled “Run an optimization”

  1. Open onplana.com/tools/ai-gantt-optimizer and upload your plan (.mpp or MSPDI .xml, up to 22 MB).

  2. Pick a focus. The same plan through a different lens gives a different rewrite, so this choice matters more than any other input.

  3. Select Optimise this plan with AI. The model takes roughly 10 to 25 seconds.

  4. Enter your email to get the rewritten file, or continue straight into a free Onplana account with the plan already loaded.

Uploading a Microsoft Project schedule to the free AI Gantt Optimiser, running it without an account, and reading the re-sequenced plan it returns

The three focuses

Section titled “The three focuses”

Reduce risk. Adds buffer where the schedule has none, breaks up runs of work with no slack, and calls out dependencies that were implied rather than recorded. Choose this when a slip anywhere moves the delivery date.

Level resources. Re-sequences to stop the same people being committed twice at once. Choose this when the plan is achievable only if nobody takes leave.

Compress the timeline. Looks for work that was serialized out of habit rather than necessity. Choose this when the date is fixed and the scope is not negotiable.

What you get back

Section titled “What you get back”

The result is MSPDI XML, the same format you uploaded, with the optimized sequence in it. It opens in Microsoft Project and in the other schedulers that read MSPDI. So the output is a plan you can keep working in, not a picture of one.

You can also send it straight into a free Onplana account with the optimized plan already loaded, which is the faster route if you want to run critical path, capture a baseline or layer in risk detection on top of it.

What happens to your file

Section titled “What happens to your file”

Your uploaded bytes are never stored. A SHA-256 hash is computed for deduplication and rate limiting, and the file itself is parsed in memory and discarded once the AI call returns.

The optimized plan is kept for 24 hours so you can email yourself the Microsoft Project file, then purged. Your email address is encrypted at rest.

Limits

Section titled “Limits”
  • 20 optimizations per hour from one network, and 50 per day.
  • 3 file deliveries per email address per day.
  • Uploading the same file with the same focus inside 24 hours returns the earlier result rather than spending another run, so a retry costs nothing.
Section titled “Related”