Install Onplana Tasks for Android

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Onplana Tasks for Android puts the work assigned to you in your pocket. See what is due across every project, add a task in the words you would say it, and tick things off with a swipe. It keeps going with no signal, too: the app syncs your changes when you are back online.

It’s a companion, not a replacement: the heavy planning (Gantt, dependencies, governance) stays in the web app, one tap away.

It shares its source with Onplana Tasks for iPhone, which is also live on the App Store, so the two behave the same way.

Install

Install Onplana Tasks from Google Play.
Open it and tap Sign in with Onplana. Or tap Use without an account to start with a list kept on your phone.

The app needs Android 7.0 or later.

Tap Sign in with Onplana. A secure sign-in page opens on onplana.com for you to approve access, then the app switches to your task list. Your password is only ever typed on onplana.com; the app receives a scoped access token that can read and update your tasks and projects, nothing else.

The sign-in appears as Onplana Tasks on your phone under Settings → Connections → Your Onplana apps in the web app, where Sign out ends it at any time. Access expires after 90 days; just sign in again.

Use it without an account

You can use the app before you have an Onplana account. On the first screen, tap Use without an account. The app remembers the choice and opens on a task list kept on this phone. Add tasks in plain language, complete and snooze them with a swipe, change their priority and due date, pin them to My Day, and get the daily reminder.

Your tasks are saved on this phone, not in Onplana, and are included in its backup when backup is on. Uninstalling the app deletes them from the phone. Settings shows them under On this device, with Copy all, which puts every task on the clipboard, one per line, and Clear local tasks.

Projects, agents, issues, ideas and the inbox need an account, so they appear once you sign in. When you do, the app offers to move your tasks into Onplana: choose the tasks and a project, or let it create a project called My tasks for you. If you already own an open project called My tasks, they go there. The moved tasks are assigned to you, and anyone who can see that project can see them. They leave this phone once they are in Onplana, and you can undo the move for 10 minutes. Completed tasks stay on this phone. Choose Keep on this device to leave them where they are; Move to Onplana in Settings brings the offer back.

Open a schedule file

In Settings, under Open a schedule file, tap Choose a file and pick a Microsoft Project file (.mpp, .mpx or Project XML), a Primavera .xer, or a task list in CSV or Excel (.xlsx) from your phone’s storage, Google Drive or another storage app. Onplana Tasks lists its tasks with their dates and durations, and marks the milestones.

Without an account, Add tasks to my list (the button says how many) puts the plan’s tasks, not its summary rows, in your list on this phone. Opening the same file again updates the tasks already there instead of adding them twice.
Signed in, Create a project from this file opens the import in Onplana. Choose the file there and it becomes a project with the same tasks, dates and progress.
The file is sent to Onplana only to be read. The uploaded copy is deleted within 3 days, and removed from backups 7 days after that.

The picker shows every file, because Android’s file picker does not know the .mpp type; a file Onplana Tasks cannot read says so after you pick it. Files up to 50 MB open. A large file can take up to a minute; Cancel stops it. If you do not see Open a schedule file, update the app. To see the whole plan as a Gantt chart and change it, open it in the free Onplana Schedule app; Get Onplana Schedule in the section opens it in Google Play.

What you can do

My tasks groups everything assigned to you into Overdue, Today, and This week, and its tab badge counts what’s overdue. Search the list, or use the project filter to look at one project’s tasks.

Swipe right on a task to complete it, or to reopen a finished one.
Swipe left to snooze it to a later day.
Quick-add in plain language, for example “draft the budget review Friday”, and the app works out the due date.
Tap a task to open it: change the due date, add subtasks, or comment.

You can also read and file issues and capture ideas, and check on what your agents have been doing, without opening a laptop.

Work in one project

Use the project filter on My tasks to look at one project.

Mine or Everyone: Mine shows the tasks assigned to you and Everyone the whole project, each with its count. A project opens on Mine when you have open tasks assigned to you there, and on Everyone when you have none. Your pick is remembered for that project on this phone. An empty Mine offers Show everyone’s (N).
Open a task that Mine would hide, from the Inbox or a notification, and the project shows Everyone for that visit only, so the task is in the list.
Sort & filter opens a sheet. Sort by Due date (the default, grouped by when tasks are due), Priority, Title, Newest or Modified, and narrow the list to tasks created or modified Today, in the Last 7 days or the Last 30 days. Reset puts the defaults back. A dot on the button means something is not the default. Both are remembered on this phone.

Log your time

If your workspace uses time tracking, tap a task and choose Log time. Enter the hours (1.5, 1,5 and 1:30 all work), pick the day, which starts on today and cannot be a future day, and add a note if you like. Your week shows the week grouped by day, each day’s total, and the week’s total last.

One entry per task per day. Log time on a task you already logged that day and the app shows the entry that is already there, with Edit that entry, so you change it rather than add a second.
Drafts can be edited or deleted. If your workspace approves timesheets, Submit sends the week’s drafts for review, and Take back returns anything still waiting for review. An approved entry cannot be changed here.
Returned entries show why your approver sent them back. Edit one and it becomes a draft again, ready to resend.
You log your own time only. Logging time needs a connection, so the Time row is hidden while you are offline.

No Time row? It only appears when your workspace includes time tracking and your copy of the app is up to date. If it asks you to reconnect, this device was connected before time entry was available, so sign out and sign in again. See Log and submit timesheets for plans and approvals.

File an expense

If your workspace uses Onplana Services, the add sheet (tap +) has two more buttons: Log expense and Your expenses. Type what the expense was for and tap Log expense. The expense form opens full screen with your text as the description and the project the sheet was pointing at. Fill in the Amount (42.50 and 42,50 both work; leave out thousands separators), check the Currency, pick a Category and the Date, and tap Log expense.

Your expenses lists your claims grouped by what needs doing: returned to you, drafts, waiting for approval, approved. Each group shows a subtotal per currency, never one figure across currencies.

A new claim is saved as a Draft. Submit sends it for approval, and Take back returns one that is still waiting.
Returned claims show why your approver sent them back. Resend sends one again.
Approved claims can’t be changed.
Changed your mind? Closing the form takes you back to the add sheet with your text still in it.
Filing needs a connection. Offline, the form says so and won’t file. Nothing is queued to send later, because a claim sent twice is a double charge somebody has to catch.

No Log expense button? It only appears in workspaces with Onplana Services. See Track rebillable expenses for approvals and how claims reach the margin report.

Working offline

The app keeps working with no signal. Completing, reopening, snoozing, and changing priority are all saved on the phone and sent to Onplana when you are back online, so a tunnel or a plane does not stop you ticking things off.

Creating a task needs a connection, because it has to reach the server to exist.

Reminders

The app adds one notification of its own: a daily reminder, at a time you choose, telling you what is due today. It is off until you turn it on, in Settings, and the app never buzzes for every change on every project.

Alerts for individual events, such as a task assigned to you, follow your notification preferences in the web app under Settings → Notifications, and nothing is pushed between 10 PM and 8 AM in your device’s own time. See Manage notification preferences.

Open in Onplana

Task, issue and idea detail views carry an Open in Onplana link that opens the full web app for anything deeper: dependencies, custom fields, boards and everything else the phone leaves to the big screen. When My tasks shows one project, the ⋯ beside its name opens the project’s actions, and Open in Onplana there opens that project, where its Gantt chart is one of the project’s tabs. Links open in the workspace the app is signed in to.

Invite people to a project

If you own a project or are one of its project managers, Invite people is in the project’s ⋯ actions when My tasks shows that project. Type one or more email addresses; the app never reads your contacts. Someone new joins your workspace as a guest and the project as a member; guests can be given tasks, complete them and log time. Someone already in your workspace is added to the project straight away. To make someone a full member of the workspace, invite them from the web app.

Inviting someone new can use a seat on your plan. If it would add a paid seat, people who can invite members to the workspace (Owners, Admins and Portfolio Managers by default) add it straight away; for anyone else, a workspace Owner or Admin is asked first. People who can see every project but aren’t on this one get Invite from the web there instead.

In a task assigned to you, Invite someone new in the assign control gives the task to someone who isn’t in the project yet. It stays with you until they accept, then moves to them. When you can’t use it, it is greyed out and shows why.

FAQs

Does it cost anything? No. Every Onplana Tasks companion is free and included with every plan, including the free plan.

Do I need the app to use Onplana on my phone? No. The web app is responsive and works in a phone browser. The app adds offline support, the daily reminder, and swipe actions.

Will my tasks sync with the web app? Yes, it is the same account and the same data. A task you complete on the phone is complete everywhere.

Install Onplana Tasks for iPhone, the same app on iOS
Install the Onplana Tasks browser extension, the same work in your toolbar

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